Promotions Request

The College of Allied Health Sciences recognizes the need to promote various messages, events or other important information to faculty, staff, and students in the College of Allied Health Sciences. 

There are three ways in which you can promote your message: 

1. Post on our Digital Signages - which are displayed throughout the Health Sciences Building 
2. Send an email to faculty, staff, or students through our listservs. 
3. Through our social media channels

Please note:

• Hanging paper flyers is not permitted in the Health Sciences Building. 
• If you need to reserve space for your event in the Health Sciences Building, please submit a request in 25Live or email cahsadmin@ucmail.uc.edu. You should have the space reserved prior to promoting your event. 

To promote your event or message, please submit a fully completed Promotions Request Form under each channel you wish to display your materials. To ensure your request is approved, please thoroughly read the policies and procedures that follow. Unless you are notified that there was an issue with your request, the material will be displayed on the appropriate channels. Contact chasmrktng@ucmail.uc.edu if you were not made aware of an issue and do not see your promotional materials being displayed as you have requested.   

• Artwork submitted must be JPG, PNG, or PDF. 
• Each channel of communication has different size requirements, specified under the appropriate heading. Please ensure that the artwork is sized according to the specifications listed in the sections below.   
• All artwork must be compliant with UC branding standards.
• It is strongly encouraged that announcements are professionally designed. To get information on rates and processes for UC design projects, please contact the Marketing & Communications Office. Additionally, the College of Allied Health Sciences Marketing team can provide branded templates. 
• Templates can be found in Bearcats Landing under the "Resources" drop-down. If you are a student, please contact cahsmrktng@ucmail.uc.edu, specifying your promotional needs, and we will provide you with links to the designs.
• The appropriateness of image content is left up to the discretion of the marketing team. Generally, avoid depicting alcohol tobacco, illegal substances, profanity, or any crude symbols or likenesses. 
• The College of Allied Health Sciences reserves the right to edit content, background, colors, etc.

• The College of Allied Health Sciences reserves the right to refuse any material that does not support the goals and objectives of the university and college. Information deemed inappropriate will not be accepted and decisions concerning appropriateness are at the sole discretion of the College of Allied Health Sciences.
• The College of Allied Health Sciences will generally not accept advertising for products or services outside the university.  Additionally, vendor promotional materials will generally not be accepted.
• Announcements must pertain to programs or events associated with the university, Academic Health Center, College of Allied Health Sciences, and its affiliates.
• Personal announcements, such as personal items for sale, and housing requests, will not be accepted.
• Alcohol will not be advertised except for special events that have received university alcohol approval. 

Digital Signage monitors are currently erected in the Health Sciences Building in the following locations:

• Ground Floor, North Entrance 
• Ground Floor, South Entrance
• Ground Floor, Elevators
• First Floor, Elevators
• Second Floor, Elevators
• Third Floor, Elevators

Some of the digital signages are reserved for wayfinding or building directions and others are utilized for marketing and promotion of events. Please note that in order to upload to the digital signage your event/message must be intended for faculty, staff, and students. The screens are set up vertically and use a 4:3 aspect ratio. Attachments must be in portrait format: PDF, JPGs, or PNGs. Additionally, many digital signage screens have to be read from far away. Because of this, limit the text and detail on your artwork. Please only include (in at least 20pt font). 

Please review the social media policy and ensure that you are familiar with the most suitable social media platform and method/strategy by looking over the Social Media Guidelines document before you make a request. If you would like clarification or direction on wich platform to request, contact cahsmrktng@ucmail.uc.edu.

• Complete the form 5 days prior to your event date.
• Preferably, posts should be 16000 px X 900px or any aspect between 2:1 and 1:1 on desktop; and 2:1, 3:4, and 16:9 on mobile. However, we are able to post any reasonably sized materials. Please ensure your images are high-quality, and adhere to the UC branding guidelines.  

• No notice required.
• If you wish for the CAHS X (Twitter) account to re-share your post and have tagged our @UCAlliedHealth account, but your post hasn't been shared by us, submit a promotions request form.

• Complete the form at least 20 days prior to the date you are requesting to post your promotional materials. 
• Images should be 1080 x 1080 (1:1 ratio), 1080 X 566 (1.91:1 ratio), or 1080 x 1350 (4:5 ratio). They must be high quality and adhere to the UC branding guidelines.
• You can include up to 10 images. 
• Unless you are positive that no photos of the event exist, the marketing team would recommend you submit high-quality photos or videos of the event from years prior and include event details in the caption. If you cannot access photos, then flyers and graphics are permissible but must adhere to the branding guidelines.  

• Event promotions will be saved in the "Upcoming Events" story highlight. This way event details are accessible beyond the 24-hour story period.
• Complete the form 5 days prior to your event date.
• Images must be 1080 x 1920 px (9:16 ratio). 

• No notice required.
• If you wish for the CAHS Instagram account to re-share your post and have tagged our @uc_cahs account, but your post hasn't been shared by us, submit a promotions request form.

• Submit your request at least 5 days prior to the date you are requesting to post your promotional materials. 
• Images should be 1200 X 630 px (aspect ratio of 1.91:1). They must be high quality and adhere to the UC branding guidelines.
• You can include as many images as you'd like.  

• Complete the form 5 days prior to your event date.
• Images must be 1080 x 1920 px (9:16 ratio) and adhere to branding guidelines. 

• No notice required.
• If you wish for the CAHS Facebook account to re-share your post and have tagged our @University of Cincinnati College of Allied Health Sciences account, but your post hasn't been shared by us, submit a promotions request form.

• Submit your request at least 1 month prior to the date you are requesting to post your promotional materials. 
• Images should be 1080 x 1080 (1:1 ratio), 1080 X 566 (1.91:1 ratio), or 1080 x 1350 (4:5 ratio). They must be high quality and adhere to the UC branding guidelines.
• You can include up to 9 images.  

• No notice required.
• If you wish for the CAHS LinkedIn account to re-share your post and have tagged our @University of Cincinnati College of Allied Health Sciences account, but your post hasn't been shared, submit a promotions request form.

The College of Allied Health Sciences has listservs for students, faculty, and staff.  If you would like to have an event/message sent via email, please ensure that your submission contains your full email message including the who, what, when, where, why, and who to contact for more information. Any extra email attachments must be in PDF, JPEG, or PNG format.

If your message is intended for a specific major or organization, please send your email message to the specific program listserv.

• Requests for participants for student research projects should be submitted by the faculty member together to the CAHS Marketing & Communication Office for sending out through the student, faculty, and staff listservs.

The College of Allied Health Sciences has the following social media channels: